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Office Address
702, B44, Sector 1, Shanti Nagar, Mira Road East, Maharashtra 401107
Exhibitions, trade fairs & events
AI Calling Services for Exhibition Industry in Mumbai
Invite thousands of visitors, confirm RSVPs, qualify exhibitors and follow up every booth lead after the show, all in a short promotional window. Built for organisers and exhibitors.
Quick answer
AI calling for exhibitions handles visitor invitations, RSVP confirmation, reminder calls, exhibitor qualification and post-event lead follow-up. Start 4–6 weeks before the show for the best turnout.
Thousands of Calls in a Very Short Window
Mumbai hosts some of India's busiest trade fairs and expos, at venues such as the Bombay Exhibition Centre in Goregaon and the Jio World Convention Centre in BKC. Each show has a fixed date and a short promotional period.
Organisers need to reach thousands of potential visitors, confirm who is coming and remind them the day before. Exhibitors need to call every booth lead before they forget the conversation.
Our AI calling agent handles that volume without a temporary call centre. We showcased our own AI chat and calling agents at the PAMEX exhibition, so we know how fast booth leads go cold.
- Organisers: visitor invitations, RSVPs, reminders
- Exhibitors: pre-show meetings and post-show follow-up
- Sales teams: exhibitor and sponsor qualification
- Domestic and international shows
AI Calling Before, During and After the Show
Visitor invitations
Bulk invitation calls with registration links on WhatsApp.
RSVP confirmation
Confirms attendance and captures visitor type and interest.
Reminder calls
Date, venue, timing and entry details the day before.
Exhibitor qualification
Calls prospective exhibitors and sponsors, qualifies interest and budget.
Post-event follow-up
Calls every booth lead and schedules a sales conversation.
Feedback collection
Post-event feedback from visitors and exhibitors.
How We Run an Exhibition Campaign
Define goals
Visitor targets, exhibitor targets and the KPIs that matter.
Load your lists
Visitor database, registration forms and exhibitor prospects, DND-scrubbed.
Design the calls
Invitation, RSVP, reminder and follow-up scripts with WhatsApp links.
Run the invitation wave
Thousands of calls in the promotional window, with retries.
Remind & confirm
Reminder calls before the show to reduce no-shows.
Follow up & analyse
Post-show calls and a report on cost per registration and meetings.
TRAI, DND & AI Disclosure Built In
- Consent-based calling: no number is contacted without a lawful basis
- DND scrubbing against the national registry before every outbound campaign
- Calls only in the permitted 10 AM–7 PM window
- The agent identifies itself as an AI assistant at the start of every call
- Transparent opt-out at any point, with suppression lists
AI Calling Services for Exhibition Industry in Mumbai: FAQs
What can AI calling do for an exhibition?
Visitor invitations, RSVP confirmation, reminder calls, exhibitor and sponsor qualification, pre-show meeting booking, post-event follow-up and feedback collection.
How early should we start calling?
Four to six weeks before the event gives time for invitations, a reminder wave and confirmations.
How do we reduce no-shows?
Voice reminder calls the day before, plus WhatsApp messages with date, venue, entry details and a location pin.
Does it sync with our CRM?
Yes. RSVPs, meetings and post-event leads sync to Zoho, HubSpot, Salesforce, Freshdesk, a custom CRM or a Google Sheet.
Which KPIs should we track?
Cost per registration, show-up rate, meetings booked, leads followed up and pipeline generated after the show.
How much does AI calling cost in Mumbai?
Outbound AI calls are ₹9–₹12 per minute and incoming AI calls ₹25 per minute, billed per second with no hidden charges on standard plans. The exact rate depends on call volume, languages and integrations. WhatsApp +91 98674 33544 with your use case for a custom quote within 24 hours.
Is AI calling TRAI and DND compliant?
Yes. Every campaign includes consent checks, DND scrubbing against the national registry, the permitted 10 AM–7 PM calling window, registered sender headers and an AI disclosure at the start of each call. Opt-outs are honoured and suppressed.
Explore More AI Calling Services in Mumbai
Ready to Put an AI Calling Agent to Work in Mumbai?
Talk to us on WhatsApp for a live demo call, or send your requirement and get a custom quote within 24 hours.
WhatsApp +91 98674 33544